Account Settings

Customize your Flowxtra experience by configuring your account settings. This guide covers all available settings and how to optimize them for your workflow.

Accessing Settings

Navigate to Settings from the main menu or click your profile picture and select Account Settings.

Profile Settings

Personal Information

Update your personal details:

• Full Name: Your display name
• Email Address: Primary contact email
• Phone Number: Contact phone (optional)
• Job Title: Your role in the company
• Profile Picture: Upload or change your avatar

Timezone

Set your timezone for accurate timestamps:

• Automatically detect from browser
• Manually select from list
• Affects job posting schedules
• Controls notification timing

Language Preferences

Choose your interface language:

• English
• German (Deutsch)
• Arabic (العربية)

Notification Settings

Email Notifications

Control when you receive emails:

Application Notifications:

• New application received
• Application status changed
• Candidate message received

Job Notifications:

• Job published successfully
• Job about to expire
• Job performance reports

Team Notifications:

• New team member added
• Team member comment
• Assigned to review candidate

System Notifications:

• Account security alerts
• Billing and subscription updates
• Product updates and features

In-App Notifications

Configure dashboard notifications:

• Real-time notifications
• Notification sound
• Desktop notifications (requires browser permission)
• Notification badge on icon

Notification Frequency

Choose how often to receive digest emails:

• Real-time: Immediate notifications
• Hourly: Bundled every hour
• Daily: Once per day summary
• Weekly: Weekly digest
• Never: Disable email notifications

Security Settings

Password Management

Change Password:

1. Enter current password
2. Enter new password
3. Confirm new password
4. Click Update Password

Password requirements:

• Minimum 8 characters
• One uppercase letter
• One lowercase letter
• One number
• One special character (recommended)

Two-Factor Authentication (2FA)

Add an extra layer of security:

Enable 2FA:

1. Go to Security > Two-Factor Authentication
2. Click Enable 2FA
3. Scan QR code with authenticator app
4. Enter verification code
5. Save backup codes

Supported Authenticator Apps:

• Google Authenticator
• Microsoft Authenticator
• Authy
• 1Password

Backup Codes:

• Generate 10 one-time backup codes
• Store securely offline
• Use if you lose access to authenticator

Active Sessions

View and manage active login sessions:

• Current session (this device)
• Other active sessions
• Last activity timestamp
• Device and location information

Revoke Sessions:

• Click Revoke next to any session
• Use Revoke All to log out everywhere
• Requires re-login on all devices

Login History

Review recent login activity:

• Date and time
• IP address
• Device and browser
• Location (approximate)
• Success or failure status

Privacy Settings

Data Visibility

Control who can see your information:

Profile Visibility:

• Public: Visible to all users
• Team: Visible to team members only
• Private: Only visible to you

Activity Visibility:

• Show online status
• Show last active time
• Show activity in feed

Data Export

Export your data:

1. Go to Privacy > Data Export
2. Select data to export
3. Choose format (JSON, CSV, PDF)
4. Click Request Export
5. Receive download link via email

Exported data includes:

• Profile information
• Job postings
• Applications
• Team activity
• Settings and preferences

Data Retention

Configure how long data is kept:

• Active jobs: Indefinitely
• Closed jobs: 1 year (default)
• Applications: 2 years (default)
• Archived data: 5 years (default)

Integration Settings

API Access

Manage API keys and access:

Create API Key:

1. Go to Integrations > API Keys
2. Click Create New Key
3. Name your key
4. Select permissions
5. Copy and save the key securely

API Key Permissions:

• Read jobs
• Write jobs
• Read applications
• Write applications
• Manage webhooks

Webhooks

Configure webhook endpoints:

1. Click Add Webhook
2. Enter endpoint URL
3. Select events to trigger
4. Add authentication headers (optional)
5. Test webhook
6. Save configuration

Available Events:

• application.created
• application.updated
• job.published
• job.closed
• candidate.hired

Third-Party Integrations

Connect external services:

Available Integrations:

• Google Calendar
• Slack
• Microsoft Teams
• Zapier
• LinkedIn

Preferences

Dashboard Customization

Customize your dashboard:

• Default view (jobs, applications, analytics)
• Widget arrangement
• Quick actions
• Favorite filters

Email Templates

Customize automated emails:

• Application confirmation
• Interview invitation
• Rejection notice
• Offer letter

Template Variables:

• {candidate_name}
• {job_title}
• {company_name}
• {interview_date}

Display Preferences

Adjust interface settings:

• Theme: Light, Dark, or Auto
• Density: Comfortable, Compact
• Sidebar: Expanded or Collapsed
• Font size: Small, Medium, Large

Billing Settings

See Subscription & Billing for detailed billing settings.

Advanced Settings

Account Deletion

Permanently delete your account:

1. Go to Advanced > Delete Account
2. Review what will be deleted
3. Enter your password
4. Type "DELETE" to confirm
5. Click Permanently Delete Account

Before deleting:

• Export your data
• Cancel active subscriptions
• Close all job postings
• Notify team members

Data Migration

Transfer data to another account:

1. Contact support@flowxtra.com
2. Provide source and destination accounts
3. Specify data to migrate
4. Confirm migration request
5. Review migrated data

Keyboard Shortcuts

Enable keyboard shortcuts for faster navigation:

Global Shortcuts:

• Ctrl/Cmd + K: Quick search
• Ctrl/Cmd + N: New job
• Ctrl/Cmd + ,: Settings
• Ctrl/Cmd + /: Show shortcuts

Navigation:

• G then D: Go to dashboard
• G then J: Go to jobs
• G then A: Go to applications
• G then S: Go to settings

Enable in Preferences > Keyboard Shortcuts.

Troubleshooting

Settings Not Saving

If settings don't save:

1. Check internet connection
2. Refresh the page
3. Clear browser cache
4. Try different browser
5. Contact support

Email Notifications Not Received

Check these settings:

1. Verify email address
2. Check spam/junk folder
3. Ensure notifications enabled
4. Check notification frequency
5. Whitelist noreply@flowxtra.com

2FA Issues

If you can't access 2FA:

1. Use backup codes
2. Contact support with account verification
3. Provide alternative verification
4. Reset 2FA after identity confirmation

Next Steps

• Set Up Company Profile
• Manage Team Permissions
• Configure Billing