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Communication

Keep candidates engaged with built-in messaging features.

Email Integration​

Flowxtra syncs with email so you can message candidates without leaving the dashboard.

Sending an Email​

  1. Open a candidate profile
  2. Click the Email tab
  3. Type your message or select a Template
  4. Click Send

The candidate receives the email in their normal inbox. When they reply, it appears in Flowxtra AND your email inbox (if connected).

Email Templates​

Save time with standardized responses.

Creating Templates​

Go to Settings > Email Templates to create:

  • Interview Requests
  • Rejection letters
  • Offer letters
  • "More Info Needed" requests

Using Variables​

Personalize templates automatically:

  • {first_name}
  • {job_title}
  • {company_name}

Scheduling Interviews​

Manual Scheduling​

Send an email proposing times.

Calendar Integration (Coming Soon)​

Connect Google Calendar or Outlook to allow candidates to book available slots directly.

Bulk Messaging​

Need to update multiple candidates?

  1. Go to List View
  2. Select candidates
  3. Click Email Selected
  4. Choose a template (e.g., "Sorry, the position has been filled")
  5. Send
Privacy

Bulk emails are sent as BCC or individual messages. Candidates never see each other's email addresses.

Next Step​

Status Tracking & Pipeline