Creating an Account

Get started with Flowxtra by creating your account. This guide will walk you through the registration process and initial setup.

Create Your Account →

Prerequisites

Before creating your account, make sure you have:

A valid business email address (personal emails like Gmail or Yahoo are not accepted)
Basic information about your company
Commercial registration number or tax ID (if available)

We recommend using your work email address with your company domain for faster verification and better security.

Account Creation Process

User Account

Enter your personal information to create your admin account.

Personal Information:

First Name: Your given name
Last Name: Your family name
Work Email: Your business email address
Phone Number: Contact phone number

Work Email Required: Free email providers (Gmail, Yahoo, Outlook.com, etc.) are not accepted. You must use your company domain email (e.g., john@yourcompany.com).

Password: Create a strong, secure password with:

Minimum 8 characters
At least one uppercase letter
At least one lowercase letter
At least one number
At least one special character (recommended: !@#$%^&*)

Terms and Conditions:

Read and accept the Terms of Service
Read and accept the Privacy Policy
Both must be accepted to proceed

Click Create Account to continue.

Email Verification

Verify your email address to activate your account.

Check your email inbox for a verification message from Flowxtra
The email will contain a 6-digit verification code
Enter the code in the verification field
Click Verify to proceed

Didn't receive the code?

Check your spam/junk folder
Wait a few minutes and try again
Click "Resend Code" to request a new one
Ensure you entered the correct email address

The verification code expires after 15 minutes. If it expires, request a new code.

Choose Your Application Link

Select a Global Application Link that best fits your target market and language. Flowxtra no longer uses flowxtra.com subdomains to provide a more branded and localized experience.

You will choose a market-specific domain combined with your company name to create a professional and localized presence.

Available Domains:

Flowxtra provides a verified network of domains tailored to specific languages and regions. Choose the one that aligns with your primary market.

Domain	Language	Markets
apply-jobs.net / apply-link.net	English / Global	Worldwide, UK, USA, Canada, Australia
beworben.link	German (Deutsch)	Germany, Austria, Switzerland (DACH)
appliquer.net	French (Français)	France, Belgium, Switzerland, Canada, Africa
postular.link	Spanish (Español)	Spain, Mexico, Latin America
solliciteren.link	Dutch (Nederlands)	Netherlands, Belgium (Flanders)
candidarsi.link	Italian (Italiano)	Italy, Switzerland (Ticino)
candidatar.link	Portuguese (Português)	Brazil, Portugal
prihlasit.link	Czech (Čeština)	Czech Republic
aplikuj.link	Polish (Polski)	Poland
jelentkezz.link	Hungarian (Magyar)	Hungary
ansok.link	Swedish (Svenska)	Sweden
ansog.link	Danish (Dansk)	Denmark
hakea.link	Finnish (Suomi)	Finland
aitisi.link	Greek (Ελληνικά)	Greece, Cyprus
kandidatstvai.link	Lithuanian (Lietuvių)	Lithuania
prijavi.link	Croatian / Serbian / Slovenian	Croatia, Serbia, Slovenia, Bosnia

Link Requirements:

Company Name Part: Unique, lowercase letters, numbers, hyphens only.
Selection: Choose carefully! This domain is permanently linked to your account and cannot be changed later to ensure link stability and brand consistency.

Why this matters: Market-specific domains increase candidate trust and improve local SEO performance compared to generic subdomains.

Complete Your Profile

Finalize your company profile to start using Flowxtra.

Company Logo:

Upload your company logo (PNG, JPG, or SVG)
Recommended size: 400x400 pixels
Maximum file size: 5MB

Company Details:

Number of Employees: Select your company size range
Imprint URL: Link to your legal imprint page containing commercial registration or tax ID
Contact Email: General company email for inquiries
Phone Number: Company phone number

What is an Imprint? An Imprint (Impressum) is a legal requirement in many countries (especially in Europe) that includes:

Commercial registration number
Tax ID / VAT number
Legal company name and address
Contact details

This helps verify your company's legitimacy and speeds up the approval process.

About Your Company:

Company Description: A brief overview of what your company does (2-3 sentences)
About Team: Describe your team culture and values
Mission Statement: Your company's vision or mission

Click Complete Setup to finish.

Account Review Process

After completing registration, your account may undergo a brief review process to ensure platform quality and prevent spam.

Review Timeline:

Established Companies: Usually approved within hours if you have:
- Valid commercial registration number
- Tax ID / VAT number
- Established company website
- Verified domain email
New Companies: May take up to 1 business day
- We may contact you to verify company information
- This helps us maintain quality and prevent fraudulent accounts

During Review:

You can access your account and set up your workspace
Job postings may require approval before going live
Full features will be unlocked after verification

Once verified, future job postings will be approved automatically without manual review.

Security Best Practices

Password Security

Use a unique password for Flowxtra
Enable two-factor authentication (2FA) after login
Change your password regularly (every 90 days recommended)
Never share your password with anyone
Use a password manager for secure storage

Account Security

Review login activity regularly in Settings
Log out from shared or public devices
Use secure networks (avoid public Wi-Fi for sensitive operations)
Enable session timeout in Settings
Set up security notifications for suspicious activity

Data Protection

Review privacy settings in your account
Control who can see your company data
Understand data retention policies
Know your data export and deletion rights
Read our Privacy Policy

Common Issues

Email Verification Not Received

Solutions:

Check your spam/junk folder
Add noreply@flowxtra.com to your contacts
Ensure your email server isn't blocking our emails
Request a new verification code
Contact support@flowxtra.com if the issue persists

Password Reset

If you forget your password:

Go to the login page
Click Forgot Password
Enter your email address
Check email for the reset link
Create a new password
Log in with your new credentials

Account Already Exists

If you see "Email already registered":

Try logging in instead of signing up
Use the password reset if you forgot your password
Check if you registered with a different email
Contact support if you need help accessing your account

Company Name Already Taken

If your company name or subdomain is taken:

Add a location suffix (e.g., "Acme Corp Berlin")
Include a descriptor (e.g., "Acme Software Solutions")
Use your legal entity name
Contact support@flowxtra.com to verify ownership if it's legitimately your company

Work Email Required

If your email is rejected:

Not Accepted:

Gmail, Yahoo, Hotmail, Outlook.com
Any free email provider

Accepted:

Company domain emails (e.g., john@yourcompany.com)
Business email addresses

Solution:

Use your work email with your company domain
If you don't have one, contact your IT department
Contact support if you have a special case

Data Rights & Privacy

Data Storage Location

Your data is stored in the data center you selected during registration:

Europe: Frankfurt, Germany (GDPR compliant)
United States: US East region

All candidate and company data remains in your selected region for data sovereignty and compliance.

Request Your Data

You can request a copy of all your data:

Go to Settings > Privacy Settings
Click Request Data Export
Select data types to export
Receive download link via email within 24 hours

Delete Your Account

To deactivate your account:

Go to Settings > Privacy Settings
Scroll to Danger Zone
Click Delete Account
Confirm the action

Note: "Delete Account" means temporary deactivation. Your profile is hidden and access is blocked, but data is retained for 30 days to allow account recovery. For permanent deletion, contact support@flowxtra.com.

Before deleting:

Export your data if needed
Close all active job postings
Notify your team members
Cancel any active subscriptions

For more information, see our Privacy Policy and Terms of Use.

Need Help?

Documentation: Browse our User Guide
Support Email: support@flowxtra.com
Live Chat: Available Monday-Friday, 9 AM - 5 PM CET
Help Center: help.flowxtra.com

Next Steps

Now that your account is created, here's what to do next:

Configure Account Settings
- Set up two-factor authentication
- Configure notification preferences
- Customize your workspace
Complete Company Profile
- Add detailed company information
- Upload company photos and videos
- Set up your career page
Invite Team Members
- Add recruiters and hiring managers
- Assign roles and permissions
- Set up collaboration workflows
Create Your First Job
- Post your first job listing
- Configure application settings
- Start receiving applications

Prerequisites​

Account Creation Process​

Company Information​

User Account​

Email Verification​

Choose Your Application Link​

Complete Your Profile​

Account Review Process​

Security Best Practices​

Password Security​

Account Security​

Data Protection​

Common Issues​

Email Verification Not Received​

Password Reset​

Account Already Exists​

Company Name Already Taken​

Work Email Required​

Data Rights & Privacy​

Data Storage Location​

Request Your Data​

Delete Your Account​

Need Help?​

Next Steps​