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Managing Your Job Posting

After creating a job posting, you can access the Edit page to manage all aspects of your job. This page contains 6 tabs, each serving a specific purpose to help you optimize and promote your job posting.

Accessing the Edit Page​

  1. Go to Recruitment > Manage Jobs
  2. Click on any job in your list
  3. Click the "Edit" button or icon
  4. You'll see 6 tabs at the top of the page

Tab 1: Job Ad Details​

Purpose: View and edit all information about your job posting.

Position Specifications (Left Section)​

View Job Description:

  • See the full rich-text description you created
  • View Required Skills: See all skills listed for this position
  • Edit Button: Click the edit icon to modify the job description and skills

Position Details (Right Section - Top)​

View and edit basic job information:

  • Job Title
  • Number of Opportunities
  • Workplace Type (Remote, On-site, Hybrid)
  • Office Location
  • Department/Category
  • Employment Type (Full-time, Part-time, etc.)
  • Seniority Level

Edit Button: Click to modify these details

Application Instructions (Right Section - Middle)​

View and edit application settings:

  • Application Form Language
  • Publication Date
  • Contact Person(s) who will receive applications

Edit Button: Click to modify these settings

Pay and Benefits (Bottom Section)​

View and edit compensation details:

  • Salary Range or Exact Amount
  • Currency and Payment Frequency
  • Benefits Offered (with descriptions)

Edit Button: Click to modify salary and benefits

Each section has its own edit button, allowing you to update specific parts without changing the entire job posting.

Tab 2: Social Media​

Purpose: Create and share social media posts to promote your job posting.

What You Can Do​

Create Posts:

  • Write engaging posts about your job opening
  • Add Media: Attach images or videos to make your post more attractive

Select Platforms:

  • Facebook
  • Instagram
  • LinkedIn
  • Twitter/X
  • TikTok

Schedule Posts:

  • Set a specific date and time for automatic posting
  • Preview: See how your post will look on each platform before publishing

How to Use​

  1. Write your post text (mention key highlights like salary, benefits, remote work)
  2. Add an eye-catching image (optional but recommended)
  3. Select the social media accounts you want to post to
  4. Choose to post immediately or schedule for later
  5. Click "Publish" or "Schedule"

Best Practice: Create platform-specific posts. LinkedIn posts should be professional, while Instagram posts can be more visual and casual.

Tab 3: Job Boards​

Purpose: Publish your job to external job boards and platforms to reach more candidates.

What You Can Do​

  • View Available Job Boards: See all job boards you can publish to
  • Publish to Multiple Boards: Select and publish to several boards at once
  • Track Publications: See which boards your job is currently live on
  • Manage Listings: Update or remove your job from specific boards

Available Job Boards​

Currently, Flowxtra supports publishing to:

  • Flowxtra Jobs: Your job appears on the Flowxtra job board
  • Google for Jobs: Automatic optimization and submission to Google's job search

Google for Jobs integration ensures your job appears in Google search results with rich snippets, increasing visibility to job seekers.

How to Use​

  1. Review the list of available job boards
  2. Select the boards that match your target audience
  3. Click "Publish" to send your job to selected boards
  4. Monitor which boards are generating the most applications

Some job boards may require additional setup or have specific requirements. Make sure your job posting meets their guidelines.

Tab 4: Application Form​

Purpose: Customize the application form that candidates fill out when applying.

Standard Fields​

CV Requirement:

  • Required
  • Optional
  • Not Required

Cover Letter:

  • Required
  • Optional
  • Not Required

Custom Questions​

Add custom questions to screen candidates effectively:

Pre-built Questions​

Choose from ready-made questions like:

  • Start Date availability
  • Salary expectations
  • Work authorization status
  • Current city/location
  • Driver's license
  • Willingness for onsite/remote work
  • Language proficiency
  • Preferred employment type

Custom Questions​

Create your own questions with different answer types:

  • Short Text: For brief answers (e.g., "What's your LinkedIn profile?")
  • Yes/No: For binary questions (e.g., "Do you have a valid work permit?")
  • Single Choice: Select one option from a list
  • Multiple Choice: Select multiple options
  • Date: For date-related questions (e.g., "When can you start?")
  • Number: For numeric answers (e.g., "Years of experience?")
  • File Upload: Request additional documents

How to Use​

  1. Set CV and cover letter requirements
  2. Browse pre-built questions and click to add them
  3. Click "Add Custom Question" to create your own
  4. For each question:
    • Enter the question text
    • Add an introduction/explanation (optional)
    • Select answer type
    • Mark as required or optional
    • Add answer options (for choice questions)
  5. Drag and drop to reorder questions
  6. Click "Save" to apply changes

Don't add too many questions! 3-5 custom questions are usually enough. Too many questions can discourage candidates from applying.

Tab 5: Hiring Pipeline​

Purpose: Select which recruitment pipeline (stages) to use for this job.

What You Can Do​

Select Pipeline:

  • Choose from your company's pre-configured pipelines

View Stages: See all stages candidates will go through:

  • Screening
  • First Interview
  • Technical Assessment
  • Second Interview
  • Offer
  • Hired
  • (And any custom stages you've created)

Assign Stages:

  • Each stage can have a responsible person assigned

How to Use​

  1. Click the dropdown menu to see available pipelines
  2. Select the pipeline that best fits this position
  3. Review the stages to ensure they match your hiring process
  4. Click "Save" to apply the pipeline to this job

Pipelines are created in Settings > Recruitment Process > Pipeline Editor. You can't create new pipelines from this tab, only select existing ones.

Why This Matters​

  • Ensures consistent hiring process across similar roles
  • Helps team members know which stage each candidate is in
  • Enables better tracking and reporting

Tab 6: Check​

Purpose: Validate your job posting quality and compliance with major job platforms.

This tab runs automatic checks on your job posting and provides a quality score for three platforms:

1. Flowxtra Compliance (Internal Best Practices)​

Checks for:

  • ✅ Job title is clear and at least 5 characters
  • ✅ Description is at least 100 characters
  • ✅ Office location is specified
  • ✅ Job category is selected
  • ✅ Workplace type is defined
  • ✅ Employment type is specified
  • ✅ Seniority level is set
  • ✅ At least 3 skills are listed
  • ✅ Salary information is complete
  • ✅ Number of opportunities is specified
  • ✅ Application language is set
  • ✅ Benefits are listed

Score: Shows percentage of checks passed (e.g., 85%)

2. Google Jobs Compliance​

Checks for Google for Jobs structured data requirements:

  • ✅ Title is under 100 characters
  • ✅ Description is 200-10,000 characters
  • ✅ Location information is complete
  • ✅ Employment type is specified
  • ✅ Company has a website (legitimacy check)
  • ✅ Salary details are realistic
  • ✅ Remote jobs have location requirements
  • ✅ Direct apply is available
  • ✅ Content doesn't contain scam keywords
  • ✅ Publication date is set

Score: Shows compliance percentage

3. LinkedIn Compliance​

Checks for LinkedIn job posting best practices:

  • ✅ Clear job title (5+ characters)
  • ✅ Company profile is complete with description
  • ✅ Description is at least 150 characters
  • ✅ At least 5 skills are listed
  • ✅ Seniority level is specified
  • ✅ Employment type is defined
  • ✅ Location is specified
  • ✅ Salary range is provided

Score: Shows compliance percentage

How to Use​

  1. Open the Check tab
  2. Review the scores for each platform
  3. Click on any failed check to see details
  4. Go back to Job Ad Details tab to fix issues
  5. Return to Check tab to see updated scores

Understanding the Results​

  • Green Checkmark (✅): Requirement is met
  • Red X (❌): Requirement is not met
  • Score 80%+: Excellent! Your job is well-optimized
  • Score 60-79%: Good, but some improvements recommended
  • Score Below 60%: Needs improvement for better visibility

Jobs that meet platform requirements get better visibility in search results, leading to more qualified applicants.

Quick Actions Available on All Tabs​

At the top of the edit page, you'll always see these quick actions:

  • Applicant Count: Number of candidates who applied
  • Share: Copy the job link to share anywhere
  • Analytics: View detailed statistics about your job
  • Preview: See how candidates view your job posting
  • Publish: Make a draft job live
  • Status Badge: Shows current status (Live, Closed, Draft)
    • Click to change status instantly

Best Practices​

1. Complete All Tabs​

Don't skip any tab! Each one helps you:

  • Job Ad Details: Ensure accuracy
  • Social Media: Increase reach
  • Job Boards: Maximize visibility
  • Application Form: Screen candidates effectively
  • Hiring Pipeline: Organize your process
  • Check: Optimize for search engines

2. Use the Check Tab Regularly​

  • Run checks before publishing
  • Aim for 80%+ score on all platforms
  • Fix issues immediately for better results

3. Promote on Social Media​

  • Share within 24 hours of publishing
  • Use engaging images
  • Highlight unique benefits

4. Customize Application Forms​

  • Add 3-5 screening questions
  • Make them relevant to the role
  • Don't ask for information already in the CV

5. Monitor and Update​

  • Check applicant count regularly
  • Update job details if needed
  • Close job when position is filled

Common Questions​

Can I edit a live job?​

Yes! You can edit any job at any time, even if it's already published and receiving applications.

Will editing affect existing applications?​

No. Applications already submitted remain unchanged. Only new applicants will see the updated version.

Do I need to use all tabs?​

Job Ad Details is essential. The others are optional but highly recommended for better results.

What if my Check score is low?​

Go to Job Ad Details and add missing information. Common fixes:

  • Add more skills (aim for 5+)
  • Complete salary information
  • Write a longer description (200+ characters)
  • Add benefits

Can I publish to job boards later?​

Yes! You can publish to job boards at any time, even weeks after creating the job.

How do I know which pipeline to use?​

Use the pipeline that matches the role's complexity:

  • Simple Pipeline: For entry-level or straightforward roles
  • Standard Pipeline: For most positions
  • Advanced Pipeline: For senior or technical roles with multiple interview rounds

Need Help?​

If you have questions about any tab:

  • Hover over the (?) icon for tooltips
  • Contact support for assistance
  • Check video tutorials in the help center

Ready to optimize your job posting? Start with the Check tab to see where you stand!

Next Steps​